Service 02
Wages, Tips & Rota Costing
Careful handling of wages, tips, and service charges — with clear reporting on labor cost as a share of sales.
$9 / employee / month
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Service 01 — Daily Takings & Bookkeeping
Every trading day accounted for, calmly
When your books reflect reality at the end of each service, running your venue feels different. Less guessing, more clarity — and one less thing pulling at your attention.
What this delivers
Books that reflect how your venue actually trades
Every cafe and restaurant has its own rhythm — split services, different payment types, seasonal suppliers, the odd irregular cost. Our daily takings and bookkeeping service is built around capturing all of it, accurately and consistently.
What you get is a set of books you can trust. When you need to check your position, the figures are there. When questions come up — from your accountant, your bank, or yourself at the end of a long week — the answers are already recorded.
Daily records
Sales, costs, and takings captured each trading day
Clear summaries
Plain-language reports, not spreadsheet labyrinths
Between-shift pace
Designed to run quietly, without needing your time
Ready when needed
Figures available whenever a question comes up
The situation many venues are in
The books slip behind during a busy run
Running a cafe or restaurant means your focus is constantly on the floor — the table that needs turning, the supplier call you haven't returned, the rota that still needs sorting for next week. The daily figures are important, but they rarely feel as pressing as what's in front of you right now.
So they accumulate. A week behind becomes two, becomes a month. And then a question arrives — from your accountant at year end, from a potential investor, from your bank — and piecing together what actually happened across ninety trading days is a real and frustrating job.
It's not a discipline problem. It's a bandwidth problem. Venues that run well are busy, and busy people don't always have a spare hour to reconcile last Tuesday's till report. That's a reasonable reality, not something to feel bad about.
What it does point to is the value of having someone take that task off the list entirely — so the figures stay current and the books stay honest, without you needing to find the time.
How we approach it
Quiet, accurate work in the background
Our daily takings and bookkeeping service works around your existing setup. We work with the records your venue already produces — end-of-day Z-reads, card terminal reports, supplier invoices — and turn them into a clear, maintained set of books.
Cash and card takings are recorded separately. Delivery platform sales are tracked. Supplier payments are matched to their invoices. Irregular items — a one-off repair, a catering deposit — are noted and categorised so they don't distort the regular picture.
We don't expect you to change how you operate. We fit around what you do, not the other way around.
Cash and card takings recorded separately
Reconciled against your end-of-day reports so discrepancies get caught early.
Supplier costs allocated correctly
Invoices matched and categorised — food, beverages, consumables, services.
Delivery and platform sales tracked
Third-party platform income captured clearly alongside in-venue sales.
Monthly and period summaries
Regular overviews so you can see trading patterns across weeks and months.
What it feels like
Working together, without the friction
Getting started is a short process, and once we're set up, things tend to run quietly. Here's roughly what to expect.
01
Initial conversation
We talk through how your venue operates — payment methods, suppliers, how you record your daily figures now.
02
Simple setup
We agree on how you'll share daily figures — a quick message, a shared folder, whatever works for you and your team.
03
Ongoing recording
We take it from there. Daily figures recorded, invoices categorised, books kept current — without needing your time.
04
Regular summaries
Monthly overviews land without you having to ask. A clear picture of your trading, ready to read between services.
The investment
Clear, predictable pricing
Daily Takings & Bookkeeping is priced at $240 per month. That covers ongoing daily recording, supplier cost tracking, and monthly summaries for your venue.
There are no setup fees and no long-term commitments. If your circumstances change — you close for a season, or you need to pause — we'll work with you on that.
For a venue running daily service, $240 a month tends to compare favourably with the time cost of keeping books yourself — or the cost of playing catch-up later.
What's included
Daily sales recording — cash, card, and delivery platforms
Supplier cost tracking and invoice categorisation
Monthly summary report in plain language
Discrepancy flagging — when something doesn't match
Ongoing access to your records as needed
Email support for questions that come up between reports
$240 / month
No setup fees. No long-term contracts.
How it works in practice
Consistency is what makes daily bookkeeping useful
An accurate set of books isn't built in one session. It's built by recording things correctly, day after day — and that's precisely what this service is designed to do.
In the first month
We get to know your trading patterns — busier days, quieter periods, regular suppliers. The books start reflecting your actual venue from day one.
After a few months
Trends become visible — which weeks trade strongest, where costs tend to spike. Patterns that are hard to see in the moment become clear in the record.
At year end
Your accountant gets a clean, organised set of records rather than a box of receipts. That typically saves time and reduces the cost of your annual accounts.
Our commitment
You should feel comfortable before committing
We don't think bookkeeping should involve any pressure. If you're considering this service and want to ask questions first — about how it works, whether it fits your setup, what the process actually looks like — we're glad to have that conversation without any expectation of what comes next.
If you start and find it isn't what you expected, we'll work that out together. Our aim is for this to genuinely take a task off your plate, not add complications. If it's not doing that, we want to know.
We also understand that venues have good months and hard months. If something changes with your situation, we'd rather have an honest conversation about it than lose you unnecessarily.
The first conversation is free and straightforward — no forms, no pitch, just a chat about your venue.
Getting started
Three steps from here to clear books
Starting is lighter work than you might expect. There's no lengthy onboarding or complex paperwork.
1
Send us a message
Use the form below or drop an email to [email protected] — tell us a little about your venue and what you're looking for.
2
Short conversation
We'll arrange a brief call or exchange — enough to understand your setup and confirm we're the right fit for each other.
3
We get to work
Once we're set up, the daily recording begins — quietly, in the background, while you carry on running your venue.
Daily Takings & Bookkeeping
Let the books take care of themselves
If clear, current records would make a difference to how your venue feels to run, we'd be glad to talk through whether this service makes sense for you.
Get in touch about daily bookkeepingNo obligation. Just a conversation.
Other services
Explore what else Counterly offers
Service 03
Menu & Margin Review
A plain look at the cost and margin behind your dishes and drinks — which items genuinely contribute, explained without jargon.
$520 one-off
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